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User-based workflows within SharePoint are created and accessible through the actual lists and libraries that run them, as well as to Site Content Types that can be used in lists and libraries When viewing a list or a library, workflows associated with it are accessible via the list drop-down menus and through the list/library settings In both, the user-based workflows available are as follows (disabled workflow Features are not shown): Approval This routes a document through a standard approve/reject/reassign process

The Field List pane remains open until you click its Close button, or until you click the Add Existing Fields command again Once you have selected a field from one of the tables, the Field List pane changes by grouping the field names (see Figure 10-2) by their availability: Fields Available For This View Includes all the fields from the same table you just selected Fields Available In Related Tables Fields Available In Other Tables which you are working Lists the other tables in the database Lists other tables not related to the table with

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Part II:

Collect Feedback This routes a document for review; feedback is compiled and sent back to the original author for consideration Collect Signature This is for collecting multiple signatures needed to sign-off on a document; the workflow can only be started via an Office Client application (such as Word, or similar) on the client itself Disposition Approval This sets document expiration and retention Three-State Approval This provides a multistate approval process This is a Feature and is disabled by default, so it must be enabled by an administrator to be available These cover the majority of collaboration-type workflows (even three-state is rare, which is why it is disabled by default), but it is certainly not the end-all to enterprise workflow This is where Designer comes in Custom workflows are created by Designer and then published to SharePoint, which enables users to access them the same way as they can the out-of-the-box methods The same is true for Visual Studio Workflow is best shown by a real demonstration, so you re going to set up a standard Approval workflow in a document library, start it, and then review the tasks Bear in mind that when you create a workflow this way it s from a template of available workflows When you save it to the list, it becomes a unique copy that is attached to the list (delete the list and the workflow goes with it); all modifications have no effect on the original template For this example, I ll use a new site called Document Review and new document library that you ll then attach the workflow to I m assuming you know how to create a site and library, so I won t cover that here; you can use any site and library (or list) you like as the process is the same To attach a new Approval workflow, do the following: 1 Open the SharePoint site, and then open the library you wish to use Do this by navigating to the site, selecting View All Site Content, and then clicking the library to open it 2 In the Library View, open the document library settings by clicking the Settings menu then selecting Document Library Settings 3 When the Settings page opens, look under the Permissions and Management section, and click the Workflow Settings link This will open the Workflow Settings page:.

To get back to the Home Tech Repair data entry form and add fields from the Workorders table, do the following: 1 Click the Workorder Number field in the Field List pane and drag the button into the design at about the 1 -inch mark on the horizontal ruler

16:

2 Drag the other fields from the list to positions resembling those in Figure 10-3 You need to expand the form design both horizontally and vertically to place the fields as shown Once you have added all the fields you want in the design, you can close the Field List pane to make more room on the screen Next, add a form header, and use the Label command from the Controls group on the Design tab to add a title and subtitle to the header